VIRTUS Compliance at St. John Brebeuf

Thank you for your commitment to working or volunteering in St. John Brebeuf Parish. The safety of all children is of utmost importance, and as a result these are our procedures for VIRTUS compliance.

 

All employees and volunteers who come into contact with children are required to complete registration with the Archdiocese of Chicago. The requirements for compliance are directly related to the work you are doing. Your supervisor or sponsor will advise you of the requirements.

 

Compliance must be in place before you begin working or volunteering.

 

Commonly Used Forms

 

Some forms and trainings are frequently requested. If you have been asked for any of these, please click below to print out the form or to access the training.

 

 

 

CANTS (Child Abuse Neglect Tracking System) - English

 

Code of Conduct (read the document, sign and return the last page) - English

 

Archidiecezjalny Regulamin Postepowania - Polish

 

Mandated Reporter Training - English

 

Instructions and Links

 

The Archdiocese of Chicago Compliance Guidelines and Training Chart can be found here:

The chart includes online links in blue to each of the steps you will need to complete. Please note that your role determines which steps you need to complete, so it is important that you check with your supervisor or sponsor about what steps to take.

 

EMPLOYEES -- If you are a newly hired employee, your supervisor will talk with you about the steps you need to complete. Please contact the VIRTUS Site Administrator, Liz McGowen, via email at Lmcgowen@sjbrebeuf.org or via phone at 847-966-8145 with any questions. The steps you will usually need to complete are below.

 

VOLUNTEERS -- If you plan to volunteer, please follow these steps. If you have questions or need assistance, please check with your ministry leader or sponsor. 

 

1 -- Complete the St. John Brebeuf Volunteer/Employee Application for VIRTUS

Your group or ministry leader or supervisor will give this to you. Please return it to the person who gave it to you, and they will give it to the parish office. This helps our whole organization make sure we have the correct basic contact information for you. The form can also be found here: Volunteer/Employee Application for VIRTUS

 

2 -- Register for a VIRTUS account at www.virtusonline.org.

Note: Be sure to write down your login information because you will access this account in the future.

Complete instructions for using the VIRTUS system are here: VIRTUS Instructions

 

3 -- Within VIRTUS, register for an upcoming session of the "Protecting God's Children" Training. You may attend a session at any location or time you choose. It is very important that you sign in at the session, and that you keep a copy of the certificate you are given at the training.

 

4 -- Within VIRTUS, complete the Child Abuse & Neglect Tracking System (CANTS) form and return your signed copy to the parish office. We also have copies in the parish office if needed.

 

5 -- Within VIRTUS, complete the Code of Conduct for Church Personnel and return your signed declaration to the parish office. We also have copies in the parish office if needed.

 

6 -- Complete the background check -- Please be aware there are two separate systems.

 

Volunteers: You will use VIRTUS for your background check. Simply continue in the VIRTUS system. You are not finished until you receive the message that "Your background check request was submitted successfully."

 

Employees: You are required to use eApps for your background check. Instructions for using that system are here: eApps Background Check Instructions.

 

7 -- SOME Employees and Volunteers: Mandated Reporter Training is ONLY required if you are a member of the following groups: school personnel, clergy, DREs/CREs, catechists, youth ministers, coaches, and scout leaders. If this applies to your role, please complete the training, print out a copy of your certificate when you finish this and return it to the parish office. The Mandated Reporter Training can be found here:

 

Mandated Reporter Training.

 

8 -- Remain in compliance. You will need to complete training bulletins sent via email through your VIRTUS online account, and you will need to complete a new CANTS form each year. If your role changes, we will ask you to complete the Mandated Reporter Training if it is necessary. We check our reports regularly.

 

School employees are also required to complete fingerprinting. If you have questions relating to this, please contact the school office directly at 847-966-3266.

 

Thank you. If you need additional help or have questions, please contact Liz McGowen in the parish office, via email at Lmcgowen@sjbrebeuf.org, or via phone at 847-966-8145.

 
Empowered by Extend, a church software solution from